For purposes of this policy, the terms “co-curricular and/or extracurricular” shall mean those student activities which are sponsored or approved by the Board of School Directors but are not awarded credit towards graduation. Examples of such activities include, but are not limited to: athletic teams, marching and pep bands, student council, dramatic productions, homecoming court, mayday court, spring king, class officer, and quiz bowl. Co-curricular and extracurricular activities are open to participation by all students regardless of individual differences.
The Columbia Borough School District Board of Directors recognizes that the primary purpose of its schools is to provide every student with a quality education that prepares the student for the future. It also recognizes the importance of extra-curricular activities in the life of the schools and in the lives of many of its students. These activities can help to develop important characteristics such as teamwork, discipline, self-sacrifice, and leadership. All of these are characteristics of a successful individual. While extra-curricular activities can be a compliment to the educational process, they are secondary to the school’s main purpose. Teachers, students, parents, and administrators must strive to keep the focus clearly on the education of the students. A quality education is the right of every student in the district. Extra-curricular activities are a privilege that grows out of the educational experience. The Columbia Borough School District will maintain the proper priority of education first and foremost.
Co-curricular and extracurricular participants are often in the public eye, so, their personal conduct must be of the highest standard. They have an obligation to project at all times a positive image of themselves and the Columbia community they represent. The school district adheres to all of the regulations set forth by the Pennsylvania Interscholastic Athletic Association, Inc. (PIAA) as listed in their constitution and by-laws. In addition, the regulations stated in this policy will determine a student’s ability to participate in extra-curricular activities for the Columbia Borough School District. It is also understood that a coach/advisor has the authority to hand out additional consequences within his/her program.
Scope of the Crimson Code of Conduct To ensure consistent enforcement of the Crimson Code of Conduct, it applies to all students participating in co-curricular and extracurricular activities enrolled in grades 7 through 12. The terms of this policy apply throughout the year to conduct occurring on or off school property. This Code of Conduct shall not prevent coaches or advisors from developing and enforcing additional rules and regulations which are reasonable and specific to their activity.
Students participating in co-curricular and/or extracurricular activities will be subject to the following rules 24 hours a day, 7 days a week, and 365 days a year.
Students will be required to comply with these rules starting with their seventh grade year and continuing until they end their high school education. The penalties imposed against a student for violating any of these rules will be enforced beginning with the day that the administrative decision is made. A student will be allowed to sign up for any co-curricular and/or extracurricular activity during a period of suspension, but will not be able to participate until the suspension has been served in full. If “cuts” have been made in the activity prior to the student’s reinstatement date, then the student is considered “cut” and not able to participate in that particular activity until the next time it is offered.
A. School Attendance Requirements 1. A student must be in attendance at school no later than one hour after the official start time in order to attend or participate in any activity, practice, or contest that day. Exceptions can be made for funerals, college visitations, medical appointments and other reasons as long as written notice has been provided to the administration for approval prior to the day of absence. The administration will notify the coach/advisor of the student’s eligibility based on attendance. 2. Students involved in Charter, Cyber Charter Schools or in Home-Schooling may participate in extracurricular activities that occur outside the normal school day. Any of these students who wish to participate must provide the athletic department with the name of the program they are using, along with a contact name and telephone number or e-mail address. 3. It is the responsibility of the Charter, Cyber Charter School and the Supervisor of the Home-Schooling Program to notify the attendance officer of each building by 1:00 p.m. of any student’s absence. 4. Transportation to and from all practices, activities, and the school for games will be the responsibility of the parent. Charter, Cyber Charter, and Home-School students are expected to travel to and from away games with the team. 5. A student who is absent on the last day of a week may not participate in any extracurricular activity until the student attends a day of school or provides a doctor’s note stating that the student is well enough to participate. The doctor’s note must be given to the coach/advisor who will then forward it to the school administration. Absences that have prior administrative approval as stated above are exempt from this requirement. 6. A student who leaves school early due to illness may not participate in any extracurricular activity until the student attends school again or provides a doctor’s note as stated above. 7. A student who is suspended (In-school or Out-of-School) or expelled from school for any infraction may not attend or participate in co-curricular and/or extracurricular activities for the duration of the suspension of expulsion. 8. A student who has four or more unlawful or unexcused absences from school during the school year will be ineligible to participate in any extracurricular activities for two weeks following the fourth unexcused absence. For each additional unexcused absence there will be an additional two weeks of suspension from extracurricular activities. Any student who is absent for twenty or more days during a semester, whether excused or unexcused, is ineligible for extracurricular activities until he/she is in attendance for sixty consecutive school days beyond the twentieth day of absence.
B. Attendance for Co-curricular and Extracurricular Activities 1. Participants in co-curricular and extracurricular activities are expected to attend all in-season and post-season practices, performances, meetings and contests that ar3 included with the particular activity. a) Participants who have an unexcused absence from a practice will be assigned appropriate consequences by the coach/advisor as outlined in the rules and regulations for the specific activity. Loss of performance time is a possibility. b) Participants who have an unexcused absence from a contest or performance will be required to meet with the coach/advisor and a school administrator to determine the participant’s ability to remain in the activity. c) Participants can get practice and performance schedules well in advance, so outside activities should not be scheduled that conflict with these activities. 2. Participants are expected to be prepared and ready to participate at the time scheduled by the coach or advisor. 3. Participants who are late for practice or a contest/performance will be assigned appropriate consequences by the coach/advisor as outlined in the rules and regulations for the specific activity. 4. Exceptions will be made for participants who were getting additional academic help and who provide a written pass from a teacher that includes the date and time that the participant left the classroom. When possible, prior notification should be given to the coach or advisor. 5. Repeated attendance problems will result in a participant being removed from the activity.
C. Academic Eligibility 1. To be academically eligible to participate in an extra-curricular activity a student cannot be failing more than one full block. 2. The grades used to determine academic eligibility will be the cumulative quarterly grades, except in the case of report card eligibility. Grades will be as of the close of school on the last day of the school week. The athletic director or his designee will use the student information software to access the students’class grades. 3. It is the responsibility of the Charter, Cyber Charter School and the Supervisor of the Home-Schooling Program to send written notification of the student’s grades to the athletic director by 1:00 p.m. of the last day of the school week, based on the Columbia Borough School District’s schedule. The notification may be faxed to the attention of the athletic director at the Columbia Jr./Sr. High School office. 4. A student who is not passing the required number of credits will be declared academically ineligible for participation in co-curricular and extracurricular activities. The ineligibility period will be one week and will begin on a Monday and end the following Sunday. A student may not return to eligible status mid-week unless it has been determined that the failing grade is the result of a reporting error. While ineligible, the student is expected to practice but may not participate in public. An ineligible student may not wear a school issued uniform or costume and may not travel with an extracurricular organization. An academically ineligible student may be reinstated when her/his academic problems have been corrected. 5. A student who has been declared academically ineligible for three or more consecutive weeks may be removed from an extra-curricular activity by the school administration. The Athletic Director or designee will meet with each ineligible student in person, to explain his/her academic eligibility status. 6. A student not meeting the eligibility requirements on his/her report card will become ineligible for a period of fifteen school days starting with the day that the report card is issued. The student may practice but may not participate in public for the duration of the fifteen day ineligibility period. For the final report card for a school year, the student must have passed a total of five credits for the year to be eligible to participate at the start of the next school year. If the student does not pass the five total credits, he/she will not be able to compete for the first 15 school days of school. Eligibility may be re-established by making up credits in summer school.
D. Sportsmanship 1. Students representing the Columbia Borough School District in co-curricular and extracurricular activities are required to always show respect to all participants, coaches/advisors, and spectators. 2. Specific examples of behavior not tolerated by this policy include, but are not limited to: profanity, mockery, intimidation, or malicious contact. 3. A coach who witnesses any unsportsmanlike behavior will bench the students involved for an amount of time consistent with the misbehavior and the student’s history of behavior. 4. The School Board of Directors has developed the following stipulations as part of this policy and they must be included into the rules of each co-curricular and extracurricular activity: a) Any student removed from a contest by an official for a sportsmanship violation shall not be allowed to participate in the next contest and must complete all assignments given by the coaches and the administration. b) Any student removed by officials from a total of two (2) contests in a single school year for sportsmanship violations shall be removed from participation in all sports for the remainder of the school year. The removals could occur in more than one sport. c) The calls made by an official are final and shall not be reconsidered by any school district personnel. d) The head coach shall notify the student’s parent/guardian and the athletic director within twenty-four (24) hours in regards to any sportsmanship violations. 5. Any team member who demeans a teammate or coach through verbal or written communication –including social media – shall be subject to the disciplinary penalties for violation of the Crimson Code. 6. Any team member who engages in conduct that reflects negatively on the team or the school shall be subject to the disciplinary penalties for violation of the Crimson Code.
E. Multiple Co-Curricular and/or Extracurricular Activities Being a small public school has definite advantages and disadvantages. Students in the Columbia Borough School District are able to participate in many different activities. This allows them to experience many things during their school careers, but can also lead to an overwhelming schedule as some students attempt to “do it all”. The Columbia Borough Board of School Directors encourages its students to take advantage of all of their opportunities at school. For many, it will be the last chance that they will have to participate in some of these activities. To help protect the students from over-committing themselves, the Board has set the following regulations. 1. Multiple Co-Curricular and/or Extracurricular Activities During the Same School Year a) Students who are involved in a school sport that is in-season, are to refrain from participating in out-of-season workouts for another sport. An exception will be made for participation in League associated All-Star games and League associated recognition activities. Exceptions will also be made when the coach of the in-season sport agrees to allow the athlete to participate in non-physically demanding or strength training activities. b) Students who are involved in a varsity sport that qualifies for the postseason and who also intend to participate in a sport the following season are exempt from participation in the second sport for up to three calendar days following the final contest of the postseason. c) It is expected that students involved in a school program will put that program before any out-of-school program. Absences due to attendance at an out-of-school activity, including any type of employment, must be approved by the head coach prior to the absence. An absence from a contest or performance due to attendance at an out-of-school activity will be counted as an excused absence and the student will be required to meet with the head coach and an administrator to discuss the student’s future with the program. 2. Multiple Co-Curricular and/or Extracurricular Activities During the Same Season a) A student may participate in more than one co-curricular and/or extracurricular activity during the same season as long as the coaches/advisors agree to such participation. This includes sports with music, drama and/or other school activities or any combination of these activities. Activities that have the same practice and/or contest schedule will not work for this type of arrangement. b) The student must complete the Multiple Activities form and have it signed by a parent or guardian and appropriate coaches and advisors. This form designates which activity will be considered the “Prime” activity and that activity will take precedence when scheduling conflicts arise. This form must be completed prior to the start of the specific activities and kept on file in the Athletic Office. The coaches and advisors will be responsible to work out the schedules for the student’s involvement in these activities and to provide that schedule to the student and to the Athletic Office. c) Regardless of which activity is listed as the “Prime” activity, contests and performances will take precedence over practices or rehearsals unless prior permission is given by the coach/advisor of the activity that is having the contest or performance and the administration is in agreement.
F. Quitting 1. For this policy, quitting is defined as a student ending their participation in a school activity prior to the official completion of that activity for the season in question. The official completion date includes any post-season activities that the organization may qualify for. 2. Completion of the season, including post-season, playoffs, tournaments, exhibitions and events is required in order for a student to be eligible for the awarding of a varsity letter or other team and individual awards. The obvious exception to this policy is when injury or illness limits participation. In such a case, the awarding of a varsity letter or other honors will be at the discretion of the advisor/coach. 3. A student may only quit one activity and participate in another during the same season prior to the completion of the first two weeks of practice for that season. This type of change can only take place with the administration’s consent, and the consent of the coach/advisor of the activity that the student is leaving. The coach’s consent must be received during a face to face discussion with the student. The student’s parents may be present during this discussion if they so choose. 4. A student who quits an activity must have all of the equipment that was issued to them for that activity returned to the coach/advisor or to the athletic office within one week of the date that they stopped participating in that activity. 5. Any student who quits twice (either the same activity two times or two different activities once each) during their career at CHS, must meet with the athletic director and the appropriate coaches and advisors to receive approval prior to his/her participation in any future activities.
G. School Issued Equipment Students may be issued equipment as part of their participation in a co-curricular and/or extracurricular activity. Students are responsible for properly maintaining all such equipment and returning it in good condition upon the completion of the activity. If a student fails to fulfill this obligation regarding equipment, he/she may not participate in any other future activity until all obligations have been satisfied.
H. School Athletic Lockers Student athletic lockers are school district property. Student lockers may be searched by advisors, coaches, or administrators when reasonable cause exists that a student is concealing evidence of an illegal act, illegal substance or other violation of school rules. The school authorities may seize any illegal or unauthorized materials found during a search.
Circumstances justifying a reasonable cause search also authorize school district personnel to require students to submit to a thorough search of clothing, handbags, and wallets to seize any unauthorized material. Students who do not cooperate with a reasonable cause search will be suspended immediately from the co-curricular and/or extracurricular program. All searches conducted by school personnel shall be consistent with school district policy. School officials may inspect the content of student lockers as part of routine maintenance inspections. Students are responsible for all items in their locker and are expected to secure all valuables. The school district and its employees are not responsible for items that are lost or stolen from a locker. Students are advised to keep their locker locked whenever they are not in direct supervision of the locker and to not share the combination of their locker with any other student. Students are also advised not to keep valuables in the locker, but to give them to their coach or teacher for supervision.
I. Transportation to Extracurricular Activities Students must use school provided transportation to travel to and from activities away from the Columbia Jr./Sr. High School or its approved home facilities. The only exceptions are as follows: 1. Injury to a participant which requires alternate transportation. 2. Prior arrangement made in writing between the participant’s parent/guardian and the school administration for the student to ride with the parent/guardian or those specified by the parent/guardian. A copy of this communication signed by the administrator must be provided to the coach/advisor prior to the event. 3. When school transportation is not provided and alternate means are approved by the school administration.
J. School Behavior Participants in co-curricular and extracurricular activities are expected to set the example in regards to proper school behavior. Violations of the Tide Guide can lead to consequences of the Crimson Code of Conduct: 1. Level 4 offenses are flagrant violations of the Tide Guide and are not acceptable for student participants. Any Level 4 violation of the Tide Guide will result in the student being subject to the disciplinary penalties for violation of the Crimson Code. 2. Any student who violates the terms of an Academic/Behavior Contract will be subject to the disciplinary penalties for violation of the Crimson Code. 3. Repeated Level 2 violations will result in a meeting with the student, the athletic director, an additional administrator and possibly the coach. The administration will determine an action plan and consequences.
K. Tobacco 1. The use or possession of any form of tobacco or related tobacco products (lighters, matches, pipes, papers, etc.) is prohibited at all times for students involved in co-curricular and/or extracurricular activities. Any reasonable evidence of smoking shall justify disciplinary action under this policy. Direct observation of smoking is not required. 2. For a first offense, the participant will receive a ten school day suspension from all co-curricular and/or extracurricular ativities and a CHAP referral. 3. Any additional offense will result in the consequences of this Code of Conduct being initiated, starting with Consequence 1.
L. Drugs 1. Any drug use by an extra-curricular participant is covered by this policy, regardless of when or where it takes place. The administration will determine if allegations warrant investigating. Parent permission does not exempt a student from this policy. Any drug use which occurs in school, on school property or during a school sponsored activity will also be handled as dictated by the Columbia Borough School District Discipline Policy. The consequences outlined in this Code may be implemented, even if the school takes no disciplinary action. For purposes of this Code, the term drug shall include but not be limited to: a) Alcohol in any form. b) Narcotics. c) Steroids or any performance enhancing substances. d) Any mood altering substance, unless under the supervision of a doctor. e) Prescription drugs used in a manner that does not agree with the prescribed directions. f) Look-alike substances. 2. All students participating in co-curricular and/or extracurricular activities are prohibited from engaging in the following conduct: a) The possession, use, or distribution of any of drug or drug paraphernalia. b) Being present at any gathering where the student knows, or reasonably should know, that other underage individuals are in possession of, using, or distributing any unauthorized drug. (It is the expectation that a student should exit the area or premises where these products or behaviors are evident) 3. All students participating in co-curricular and/or extracurricular activities are subject to random, suspicion less drug testing in following with Board Policy 227.2.
M. Theft and/or Vandalism Students are expected to show respect for the property owned by the School District, other schools, private individuals and other private or public entities. Theft and/or vandalism denote poor school citizenship and any student involved in such activity will be referred to the school administration for disciplinary action. In addition to the consequences listed for violation of this policy, the student will be subject to the disciplinary guidelines of the school. This could result in possible suspension or expulsion from school.
N. Criminal Violations The students are expected to abide by all local, state and federal laws and regulations. If the school district receives verified information that a student engaged in criminal conduct (school or non-school) as defined by the Pennsylvania Crimes Code or a similar state or federal statute, the student shall be subject to the disciplinary penalties for violation of this policy.
O. Hazing The School District will not tolerate or condone any type of team or individual hazing or initiation where mental stress, embarrassment, or physical harm may take place. Any student found to be involved in the hazing of fellow students shall be subject to the disciplinary penalties listed for violation of this policy.
P. Authority The High School Principal shall have full authority to institute this policy. Notification of a student's suspension will be made to the Superintendent, Board President and Extracurricular Committee Chairperson. The Athletic Director and the respective head coach may be involved in the notification of action with the student. Parent(s) will be notified, by both mail and personal contact, of the action and its rationale.
Q. Consequences for Violations of This Policy Consequence 1 - a first offense the student will be suspended from all co-curricular and/or extracurricular activities for 20 school days. Consequence 2 - a second violation of this policy (it does not have to be for the same violation) will result in a suspension from all co-curricular and/or extracurricular activities for 45 school days. Consequence 3 - a second violation of this policy (it does not have to be for the same violation) will result in a suspension from all co-curricular and/or extracurricular activities for 90 school days. Consequence 4 - a third violation of this policy (it does not have to be for the same violation) will result in a suspension from all co-curricular and/or extracurricular activities for 180 school days. Consequence 5 – any additional violation of this policy (it does not have to be for the same violation) will result in a total suspension from all co-curricular and/extra-curricular activities for the remainder of the student’s scholastic career. CHAP Referral – depending on the violation, the administration may require a CHAP referral for assessment and intervention. Recommendations from the CHAP team will be sent to the parent(s) or guardian(s) and must be adhered to in order for the participant to return to eligible status. Officer or Captain – a student shall not be allowed to hold an office or be a captain in a co-curricular and/or extracurricular activity during a period of suspension from activities. If the student already holds such a position when the suspension is assigned, the student will be stripped of said position. The student will not forfeit any position where the term of the position was completed prior to the issuing of the suspension.
S. Grievance Procedure 1. No student shall be suspended from co-curricular and/or extracurricular activities under the Crimson Code of Conduct until the administration has determined that the student has violated the regulations. The following procedures apply to reports of alleged violations of the Crimson Code of Conduct: a) Any reports of alleged violations of the Crimson Code of Conduct are to be made to the Athletic Director or High School Principal. b) The High School Administration shall investigate all reported or suspected violations of the Crimson Code of Conduct to determine their credibility. c) If a report is determined to be credible, the High School Principal and the Athletic Director shall meet with the student to explain the information and to allow the student to respond. The administration will ultimately decide whether or not the student violated the Crimson Code of Conduct and what consequence is appropriate as defined by the Crimson Code. d) If the administration finds the student violated the Crimson Code of Conduct, the student's parents/guardians shall be verbally informed of the violation and the resulting consequence. They will also be informed of the appeal process. Notice of the situation shall be provided to the appropriate coach or advisor. Written notification to the student's parents/guardians will follow up the verbal notice. e) The student and the parent/guardian then have 5 calendar days from the verbal notification to file a written appeal with the High School principal. The High School principal will then reply to the parents within 48 hours to schedule an appeals hearing. The hearing shall be run by the athletic director and heard by the building administrator, and two coaches and/or advisors who are not involved in the student's activities. The original consequence shall remain in place until the appeal has been decided. f) The appeal board shall review the information provided by the athletic director and the student, to determine if the original decision was valid. The appeal board does not determine any alternate consequences. Any appeal board recommendation shall be subject to the final approval of the building principal. 2. For purposes of the Crimson Code of Conduct, "verified information" means the accuracy of information is confirmed by any of the following methods: a) self-admitted involvement by the student b) student involvement witnessed by an advisor, coach, sponsor, school district employee, or other credible witness c) acknowledgment by a parent/guardian of their child's involvement d) an official police report given to the school e) notification of an adjudication, a delinquency finding or other admission of wrong doing before a court